Request for Proposals
Web Design & Marketing Services
Project:
Web Design and Marketing Services for:
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Plenty Doors Community Development Corporation (Plenty Doors)
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Bureau of Indian Affairs Indian Business Incubator Program (BIA IBIP)
Description of Project:
Small businesses are located in the existing Plenty Doors building and will incubate additional businesses in our future buildings in Crow Agency, Montana. Plenty Doors will provide office space and meeting/training space for businesses and other organizations.
Plenty Doors is seeking an established or start up small web design and marketing services business who is willing to expand, grow and participate in the BIA IBIP project while providing services to other incubated businesses. This business will provide web design and marketing services to Plenty Doors’ incubated businesses.
With services like marketing and web design, Plenty Doors will equip businesses with an opportunity to strengthen their business skills for off-site, onsite (businesses incubated in Plenty Doors’ building) and for walk-in businesses. Plenty Doors proposes to contract with individuals with marketing, business, and experience providing web design services to businesses and compensate them to provide these services. The selected contractor will be responsible for designing the overall website layout and aesthetics for Native businesses’ websites and will assist with social media content to market their businesses.
Questions should be directed to:
Carla Catolster
Business Incubator Manager
Plenty Doors Community Development Corporation
P.O. Box 1061
Crow Agency, MT 59022
Phone: 406-679-2830 or 638-2074/2075 Fax: 406-638-2076
Email: carla@plentydoorscdc.org
Schedule:
Request for Proposals issued: January 15, 2025
Written Questions Due from Proposers: February 3, 2025, by noon
Proposals Due: February, 19, 2025, by noon
Applicant must meet the following Criteria and Qualifications:
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Bachelor's degree in communications, marketing, business, or technology, graphic design and media arts - web design or equivalent experience OR three years' work experience in web design and marketing for small businesses
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Demonstrated competency in providing services to small businesses– comments from small businesses OR extensive experience in creating web design with examples of sites the designer has worked on and show their understanding of color, white space and other design concepts
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Experience with Google Analytics, InDesign, HTML, Photoshop, and Adobe Creative Suite or equivalent software
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Prior experience in a consultant position preferred
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Sound attention to detail
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Comfortable collaborating with others
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Solid critical thinking and leadership skills
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Comfortable writing, editing, and distributing communications materials such as newsletters, advertisements and flyers
Marketing Specialist responsibilities “in cooperation with Incubated Native Businesses”:
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Responsible for collection, analysis and reporting of marketing “Key Performance Indicators” (KPI)
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Assist businesses on strategic communications and graphic design
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Creation of press releases and distribution to local media outlets
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Assist with social media and other ads for marketing incubated businesses
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Coordinate web projects that present consistent, timely, and accurate information to prospective customers
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Create flyers, promotional materials for upcoming events and engage customers
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Develop and implement brand management
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Oversee the implementation and execution of the marketing strategy - including advertisement, events, digital and print marketing
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Socialize ideas, make recommendations, develop plans and gather consensus to move forward
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Lead and define go to market strategies in support of businesses’
Proposal Requirements:
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Provide a cover letter stating the legal name, address, and phone number.
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Provide a resume that includes businesses worked with
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One example of a positive impact made while supporting a business
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Provide sample of previous work
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Briefly describe on no more than one page your approach proposed for this project
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Provide an estimated cost (for example - time and fee per hour) proposal for this project. Include all costs in the fee proposal, both direct and indirect, as well as all reimbursable expenses
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Provide a copy of the Crow Tribal identification, proof of descendancy, or affiliation (ex. Marriage Certificate)
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Three letters of reference
Respondents will be evaluated according to the following factors:
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Qualifications of the applicant based on criteria and minimum requirements
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Consultant's capability to support the clients' needs – in person, virtually and in a timely manner.
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Location of business - within the original Apsáalooke Territory as described in 1851 Treaty of Fort Laramie.
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Tribal affiliation preference:
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a. Crow Tribal member
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b. Crow Tribal descendant
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c. Individual married to a Crow Tribal member and living within the original Apsáalooke Territory as described in 1851 Treaty of Fort Laramie
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Related experience working with small Native-owned businesses - samples of previous work may be provided.
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Recent references - personal, professional and business
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If the selected web design and marketing services business is a start-up, the business must be willing to also be incubated.
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We are also willing to contract with college graduates who have studied marketing/web design and assist them with creating their own business.
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Proposal Submittal:
Proposals must be delivered by Noon on February 19, 2025, to:
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Jonathan Jefferson
Grants & Contracts Administrator
Plenty Doors Community Development Corporation
P.O Box 1061
Crow Agency, MT 59022
Phone: 406-679-6109 or 638-2074/2075; Fax: 406-638-2076
Email: jonathan@plentydoorscdc.org
Emailed or faxed proposals are acceptable for this project.
Contract Award
Plenty Doors will award this project to the person offering the best combination of qualifications, experience, and proposed fee. Plenty Doors may reject any submittal not in compliance with all prescribed procedures and requirements, and may cancel this solicitation or reject, for good cause, all responses upon a finding by Plenty Doors that it is in the organization’s best interest to do so.